If you’re one of the 1.2 billion people who use Gmail on a regular basis, you know how convenient Gmail truly is. It’s simple, it’s fast, and it’s reliable.

But remember, you’re spending about 11.7 hours at the office and 5.3 hours at home managing emails every week. If you aren’t spending that time efficiently, you could lose hours of productivity. Imagine being able to cut just 25 percent of your total wasted time—you’d end up saving 4 hours a week, or almost an hour a day that you can use for literally anything else.

This isn’t a pipe dream, either. Gmail is great by itself, but it’s kind of a blank slate. If you want to optimize your productivity and performance, you need certain Gmail apps, add-ons, and extensions to make Gmail run better, give you more options, or help you manage other areas of your work.

And if you’re as obsessive about improving Gmail productivity as I am, you can find a lot of them—and I’m about to show you 54 of my favorites.

A Note on Terminology

There are a lot of extra features that could be included in a list like this, but I’m grouping them into three categories based on how they function:

  • Built-in Gmail extensions are features that are already found in Gmail, but rely on some external service or app to function. They exclude things like snoozed emails or advanced settings, which are a default part of Gmail, and Gmail alone.
  • Third-party Gmail apps are standalone apps made by external developers. In some cases, they’ve been developed specifically for use with Gmail. In others, they exist as standalone apps that happen to integrate with Gmail in a way that can improve your email productivity.
  • Gmail Extensions are plugins or extensions, either to Gmail directly or to Google Chrome. They may or may not be a part of a standalone app.

There’s a gray area between apps and extensions; some apps have an extension you can use to improve the accessibility of the app, while some extensions have apps that allow more functionality than the basic integration. I’ve done my best to keep them categorized according to the “dominant” version of the entity—either because it’s the most popular, or because it’s the most functional. Feel free to disagree with my assessments, but do try out both the app version and extension version where appropriate.

Furthermore, many apps and extensions offer “G Suite” integrations, which appear as icons in the right-hand menu when added. You can find add-ons that meet this criterion by clicking Settings, then “Get add-ons.” From there, you can browse or search the G Suite Marketplace for new integrations. You can use most of these integrations with or without the G Suite icon enabled.

Gsuite Marketplace

Built-In Extensions

Let’s start with some of the built-in extensions that Gmail makes available by default. Note that all these built-in features, as well as their locations, are accurate for the current version of Gmail.

1. Calendar.

First up, you can find a Google Calendar integration on the right-hand menu. If you’ve already been using Google Calendar, clicking this button will bring up a functional calendar, along with all the events you have scheduled for the foreseeable future. It’s a convenient way to see what your availability is when scheduling new meetings or events. When you have an email open, you can also click on the vertical ellipses to “Create event,” an automated way to convert any email in your Inbox into an event of its own. Of course, if you prefer to use Calendar in its own app, you can open it in its own tab by clicking on the upper-right arrow.

Google Calendar

2. Keep.

You’ll find the icon for Google Keep underneath the one for Google Calendar, and it works mostly the same way. Again, this extension is best if you’re already using Keep, though if you haven’t yet tried it, now’s a good time to start. When active, you’ll have the chance to create notes on anything you desire, and manage them in lists and sub-lists. When integrated in Gmail, you can even tag notes as belonging to specific emails, so you can cross-reference them easily. You can search through your notes to find what you’re looking for, or open Google Keep in a new tab.

Google Keep

3. Tasks.

Tasks is the third icon in the triumvirate of default G Suite apps, found below the icon for Google Keep. Similar to notes in Keep, you’ll have the opportunity to create simple items that you can manage in separate lists. When you accomplish a task, you can click on the circle to “complete” it, at which point it will appear in your Completed list for future reference. Within an email, you can also click the vertical ellipses to automatically add a specific email to your task list—which is ideal if you need to follow up or take action on a message you’ve received. There’s no standalone app for this, so its functionality remains limited to Gmail.

Gmail Tasks App

4. Drive.

Because Google Drive’s functionality is best applied to email composition, it isn’t found in the right-hand G Suite menu; instead, you can find it on the bottom row of icons when you compose a new message. You won’t get much functionality out of this one unless you already have Drive files stored or shared with you. But if you do, you can easily browse through those files and attach the ones you want to your email. Your recipients don’t have to be active users of Gmail Drive; they’ll be able to see any files you share with them.

Google Drive Inside Gmail

5. Gmail Offline.

In the Settings menu, you’ll find a tab for Offline, which as you might expect, is a secondary feature that allows you to access your Gmail Inbox when you don’t have a reliable internet connection. It’s ideal if you’re traveling, or if you’re in a place with spotty Wi-Fi. You can customize your settings here, by choosing how long to store emails, whether to download the attachments on those emails, and whether to include offline data on your computer.

Gmail offline

Aside from these extensions, Gmail offers a ton of features and tricks you can use to manage your inbox more efficiently—but I’ve covered most of those in another post. For now, let’s turn our attention to third-party apps and extensions that can make your Gmail experience better.

Third-Party Apps

Some of these third-party apps are specifically made to improve your Gmail experience, while others exist on their own, integrating with Gmail as a matter of convenience. And remember, some of these come with Chrome extensions and/or G Suite integrations, while some stand independently. It’s up to you how you want to use them, but all of them have the potential to improve your email experience:

6. EmailAnalytics.

Not to toot our own horn, but we built EmailAnalytics so we kind of think it’s the bee’s knees! EmailAnalytics is designed to help you track how you’re using Gmail, including how many emails you’re sending and receiving, who you’re sending and receiving them from, how much time you’re spending on the app, and how your traffic changes throughout the day and throughout the week. The possibilities for improvement here are limitless; you can use this to track changes in your workflow and balance resources accordingly, you can pinpoint the weaknesses in your email management strategy, or you can use it to see how your productivity improves or changes when you incorporate other add-ons and extensions.

EmailAnalytics

7. Boomerang.

Boomerang for Gmail is an add-on you can install in Gmail that allows you to schedule your emails to be sent at a later date and/or time. You can also use it to schedule reminders; if you don’t hear back on an email you sent, you can choose to receive a reminder to follow-up after a designated period of time. You can even delay some emails from your inbox so you can read them when they’re more convenient. Boomerang also rolls out new features regularly, including Respondable, which seeks to improve your writing, and Inbox Pause, which halts incoming emails until you’re ready.

Boomerang for Gmail

(Image Source: Boomerang)

8. WiseStamp.

WiseStamp is an app that allows you to build and customize an email signature, so you can look more professional and stay in-brand. If you’re looking for something basic, you can use one of their free email signature templates, which help you build a signature that includes information like your name, title, company, social media links, and headshot. You can also create one from scratch, and for an extra monthly charge, you can create your own website and business cards (which is ideal for freelancers and new entrepreneurs).

WiseStamp

(Image Source: WiseStamp)

9. Virtru.

Virtru is an ideal app if you’re concerned about the privacy or security of your emails. Available for G Suite, you can use Virtru to protect your emails with end-to-end encryption, or set parameters that limit who can view your email, and when. With the Virtru dashboard, you can create a suite of custom rules that kick in with certain types of content, or those that are sent to specific people. You can add or revoke permissions to view certain emails (or email attachments), and even add watermarks to your attached PDFs.

Virtru

(Image Source: Virtru)

10. Bombbomb.

If you’re going to send video through Gmail on a regular basis, you should consider getting BombBomb. You can record your screen, which is handy if you’re demoing your software product, easily share and send video through Gmail, then use integrated tracking to see who watched your videos (and when). The product is geared toward sales and marketing professionals, but anyone who sends video through email regularly can benefit from it.

Bombbomb

(Image Source: BombBomb)

11. Unroll.me.

How much time do you waste each day going through your new emails and deleting all the marketing promotions and newsletters you’ve subscribed to? If you’re like most of us, the answer is “too much.” That’s where Unroll.me comes in; when you start using this free service, you’ll connect your Gmail account and generate a list of all the subscriptions you’re a part of. From there, you can unsubscribe from any or all of them you’d like, all within one app. It’s a one-time fix that will cost you 15 minutes, and save you upwards of 10 minutes a day.

Unroll.me

(Image Source: Unroll.me)

12. Todoist.

Todoist is an app dedicated to helping users organize their lives with task lists. Gmail does have a task list feature built in, but Todoist offers far more flexibility, including tracking and more sophisticated color-coded priority levels. With the integrated Gmail tool, you can turn any email into a new task, which you can then easily manage in any version of the Todoist app.

Todoist

(Image Source: Todoist)

13. Astro.

Of course, if you’re having trouble keeping your emails organized, you can also consider recruiting an AI algorithm to help you manage them. Astro is an email and calendar app available for iOS, Android, Slack, and Amazon Alexa. With it, you can integrate your Gmail account, and allow Astro to prioritize the emails you need most. You can also rely on Astro as you would a typical digital assistant, accessing a streamlined search, asking questions, and accomplishing simple tasks like scheduling new calendar events.

astro

(Image Source: Astro)

14. Giphy.

Haven’t you ever gotten the temptation to send your best client a reaction gif instead of a well-thought-out response email? Okay, maybe not. But while you’re using Gmail for your close teammates, friends, and family, gifs can add a lot to the conversation. With Giphy for Gmail, you’ll be able to click a button in the email composition box, and search for a gif that perfectly explains how you’re feeling at the moment. It gets addicting, so try to keep the gifs to your informal conversations.

giphy

(Image Source: Giphy)

15. Streak.

Streak is a CRM platform that’s specifically designed to stay within Gmail. When it’s integrated, you can use it to track who’s seeing your emails, sort your emails, and track team workflows. You can automatically add new contacts and store their information, and even share that information with your team. There are also several secondary features to enjoy, including customizable snippets you can use to add often-repeated text to your messages. It’s a strong tool for sales, marketing, and even hiring.

Streak

(Image Source: Streak)

16. Asana.

Asana is a project management app used to keep your team together and manage tasks and subtasks of your important projects, but its integrated Gmail feature allows you to utilize that platform much more efficiently. With Asana enabled in Gmail, you’ll get a built-in G Suite app that you can use to automatically turn emails into Asana tasks, and call up Asana-based conversations in your Gmail window, so you can see what’s going on at any time.

Asana

(Image Source: Asana)

17. Trello.

Trello is another project management platform, serving as a viable alternative to Asana. It’s signature characteristic is its ability to help you organize your projects in terms of phases of development, making it better for certain tasks and certain industries. Like with Asana, the Trello Gmail app will help you integrate a small Trello dashboard into your Gmail interface; you can turn your emails into cards, converting subject lines into task names and email body content into descriptions. You can also preview Trello-based content within the Gmail app if you need to take a quick glance.

Trello

(Image Source: Trello)

18. Smartsheet.

Smartsheet is a comprehensive platform that gives you project planning functionality alongside calendars, forms, and certain types of automation. Like Asana and Trello, its G Suite app integration allows you to access certain functions within your Gmail screen. When you have an email open, you can convert that email into a task or add it to a project, including any attachments the email happens to contain.

Smartsheet Gmail App

(Image Source: Smartsheet)

19. Wrike.

Yet another project management platform on this list, Wrike specializes in helping teams collaborate. Thanks to the Gmail app, you can access most of your Wrike-based content without leaving the Gmail app. You’ll be able to create tasks from emails and add all content from the email to the task description. You can also access additional task details without leaving Gmail, and commit changes like status updates or new assignment.

Wrike

(Image Source: Wrike)

20. Dialpad.

Dialpad is a cloud business communications provider, and has been a G Suite partner since 2015. If you’re already using it for your business communications, you can add the app to your Gmail interface, and start using it without ever leaving the core app. With the extension, you’ll be able to send messages, make calls, add contacts from Gmail, or even view your communication history.

Dialpad for Gmail

(Image Source: Dialpad)

21. ProsperWorks.

ProsperWorks is a CRM platform designed to work efficiently with Gmail. With it, you can keep track of leads, create and manage sales campaigns, automate certain types of lead nurturing, and keep tabs on conversion metrics. One of the unique characteristics of ProsperWorks is that it also has a bot that can hang out in your team chats, notifying you automatically when there are significant changes made to your lead pool.

Prosperworks

(Image Source: Prosperworks)

22. Mailstrom.

Mailstrom is a cleverly named inbox-cleaning tool (and one you can use not just for Gmail, but also for Outlook and Yahoo! mail). When you start using it, you’ll be able to filter and sort your messages by factors like the original sender, the subject line, the time you received it, the size of the email, and the nature of the email. From there, you’ll have all the tools you need to clean out all the emails that are just taking up space, and hopefully optimize your inbox so you receive fewer spammy emails in the future.

Mailstrom

(Image Source: Mailstrom)

23. SaneBox

An alternative cleaning tool, SaneBox can integrate with almost any type of email account, including Gmail. With it, you can get more control over your emails, ensuring your most important emails are left untouched while moving your distracting, unnecessary emails to a “SaneLater” folder, and consolidating all your newsletters and list-based emails into a single folder for future perusal. There are a number of other features, too, including the creation of custom folders and the marking of emails that haven’t yet gotten a reply.

SaneBox

(Image Source: SaneBox)

24. Gmelius.

Gmelius is another platform meant to make it easier for you to stay organized and collaborate with others. Once integrated, it allows you to track when your messages are seen and read, and if and when your messages are clicked—making it ideal for tracking leads in a sales environment. You can also use it to schedule emails in the future, and perhaps most importantly, assign customer emails to different members of your team—making it ideal for customer service and account management teams. There are also other features to explore, including embedded notes assigned to each email, and basic task automation.

Gmelius

(Image Source: Gmelius)

25. Sortd

If your Gmail inbox is consistently messy, Sortd can help you get things organized. Its core features allow you to organize your emails into lists, set up reminders, track your emails, snooze emails until later, and rename your subject lines. Most users take advantage of this functionality to categorize emails into a Scrum-style project management system. You can also use Sortd for project planning, for sales, for hiring, and for account management. There are a lot of features to dive into here, so its applications are virtually limitless.

Sortd

26. Find Big Mail.

Find Big Mail is probably the most appropriately-named Gmail app on this list. As you should have guessed, it helps you find big mail. Gmail is pretty generous with its default 15 GB of free storage, but if you send and receive large attachments on a regular basis, eventually you’ll brush up against that upper limit. Find Big Mail makes it easy to sort through your inbox, select the most data-intensive culprits in your inbox, and delete them so you can make room for new messages.

Find Big Mail

(Image Source: Find Big Mail)

27. BatchedInbox

If you feel overwhelmed with the number of emails you receive throughout the day, it’s likely due to a combination of timing and distraction. Every time you get a new email, you stop what you’re doing and read it, which causes you to lose focus on whatever else you were doing at the time. BatchedInbox allows you to set parameters for when you receive emails and how many emails you receive. For example, you can set yourself to receive emails in batches at 45-minute intervals, so the majority of your day can consist of uninterrupted work.

BatchedInbox

(Image Source: BatchedInbox)

28. The Email Game.

I figured I’d end this section with a fun one—the Email Game. Once you integrate this app with your Gmail account, you’ll get a fixed amount of time to review emails form your inbox, semi-randomly, and decide what to do with them (with options including replying, forwarding, moving, and deleting). When you take a positive action (i.e., not skipping the email), the emotive face gets a little happier. It’s a rewarding and interactive way to clean up your inbox that removes the tedium of going down the list line by line.

The Email Game

(Image Source: The Email Game)

Chrome Extensions

Many of the apps in the previous section required you to have a subscription, or use a separate app to reap their full functionality. But in this section, I’ll be focusing on browser extensions, which add an extra layer of features and integrated functionality, in most cases for free, without the need to use another app regularly.

29. Send From Gmail.

At the top of this list, we have Send From Gmail, a simple extension that’s worth including if you find yourself clicking on links that open an empty email for you to draft. You’ll find these on a lot of older websites with contact links. By default, those links might open in Outlook, or in Yahoo!, or some other email platform. Send From Gmail simply makes sure that all those links open in Gmail by default.

Send From Gmail

(Image Source: Google Chrome Store)

30. Clearbit Connect.

Clearbit Connect is an extension from Clearbit, a data collection and management platform used by salespeople to get more information on leads and customers. The extension functions as a widget that occupies the right side of your screen in the Gmail app. It gives you helpful information about the people you’re emailing, and allows you to find email addresses for practically anyone on the web—all without leaving the main Gmail interface.

Clearbit Connect

(Image Source: Google Chrome Store)

31. Checker Plus.

If you have multiple Gmail accounts, you should be using Checker Plus. Once integrated into Chrome, you’ll get a dropdown menu you can use to turn on desktop notifications, color code incoming emails, and several additional features that allow you to manage emails from multiple Gmail inboxes, all within your browser.

Checker Plus

(Image Source: Jason Savard)

32. FlowCrypt.

The updated Gmail app offers some built-in security features, but if you want to take things to the next level, consider installing FlowCrypt (once known as CryptUp). Once installed, you’ll be able to select between “Compose” and “Secure Compose,” which will allow you to draft and send an email that’s been secured with PGP encryption. As long as your recipient has your PGP key, they can read it—even if they’re not a Gmail user.

FlowCrypt

(Image Source: FlowCrypt)

33. Rename Email.

Rename Email is another appropriately named Gmail extension that allows you to rename the emails in your inbox. Essentially, this Chrome extension will give you an edit button in your inbox that you can use to rename any of your emails to anything you’d like. This can be handy for making personal notes about email prioritization, or optimizing emails that were sent to you with a short, inappropriate, or worse, nonexistent subject line.

Rename Email

(Image Source: Google Chrome Store)

34. HubSpot Sales.

Once called Sidekick, HubSpot Sales allows you to track emails in Gmail, and schedule emails for a future date and time. When enabled, you’ll get more details about the leads and prospects you contact in Gmail, and you’ll have the ability to build a library of documents that your salespeople can all share. It makes it easier for your team to collaborate, and ensures they reach the right people, with the right information.

HubSpot Sales

(Image Source: Google Chrome Store)

35. Digify.

Digify is a Chrome extension geared toward improving how you manage attachments. There are three main features to consider here. When enabled, you can use Digify to track who opened your attachments, and when they opened them. If you need to revoke or reclaim an attachment for any reason, like if you need to update a quote, you can do it. You can also time your attachments with a “self-destruct” feature, so they’re only available to be opened and read for a limited amount of time.

Digify

(Image Source: Google Chrome Store)

36. PixelBlock.

Some of the extensions and apps on this list allow you to track the actions of others, but if you value your privacy, this method is unsettling. Thankfully, there are counter-extensions that can protect your emails from being tracked—like PixelBlock. For the most part, this extension will block any outside app’s attempt to determine when you’ve opened or read a message; you’ll also get to see a read eye, with a notification alerting you whenever a tracking attempt has been blocked.

PixelBlock

(Image Source: Google Chrome Store)

37. Dittach.

For now, Dittach is still in Beta, so don’t expect it to work flawlessly, but since it’s free, it’s definitely worth a try. This Chrome extension automatically integrates with your Gmail account and collects all the attachments you’ve sent or received. From there, you can easily sort and filter them, or search for that long-lost attachment you can’t find. You can even download, print, or open the email associated with your attachment if you need further information.

Dittach

(Image Source: Dittach)

38. Inbox When Ready.

If you’re tired of being interrupted by messages and notifications when you’re trying to focus on other tasks, consider installing the Inbox When Ready By default, the extension is going to hide your inbox, so you aren’t tempted to look at emails when you could be focusing on other work. You can also set firm upper limits for yourself, allowing yourself to check your inbox X number of times per day, with an additional warning or step to take if you try to check your mail more often than you’ve allotted.

Inbox When Ready

(Image Source: Google Chrome Store)

39. Batch Reply.

Batch Reply is a simple Chrome extension, but it’s not useful for every person, and you may not use it very frequently. The concept is to select multiple different emails in your inbox, and reply to all of them at once with a single response. This is handy if you have an update to send to multiple different teams, or if you’ve gotten lots of emails concerning the same topic. However, you may not run into these situations often.

Batch Reply

(Image Source: Google Chrome Store)

40. KeyRocket.

One of my favorite time-saving features in Gmail are the keyboard shortcuts that can help you access features like composing or forwarding messages with a simple keystroke. The problem is, there are literally dozens of different keyboard shortcuts, and if you want to use them effectively, you’ll need to memorize them. KeyRocket is a Chrome extension that will prompt you when you take an action that could have been simplified with a shortcut; think of it as an automated way to reliably learn these shortcuts.

KeyRocket

(Image Source: Google Chrome Store)

41. Strikethrough, etc.

Strikethrough, Etc. is a Chrome extension that’s useful for far more than just Gmail. No matter where you are on the web, this extension will allow you to strike through the text you type, and add other styles, including short slashes, upside-down text, and small-sized caps. The novelty of this feature means you may not get to use it for many professional emails, but it could be useful for stylizing important meeting notes, keeping track of changes to the body text of your email, or having more fun with your close colleagues and friends in informal conversations.

Strikethrough, Etc.

(Image Source: Google Chrome Store)

42. Mailtrack.

Mailtrack is an integration that lets you know when your emails were opened, which is valuable if you want to know if and when your prospects are reading your messages, or if you sent a risky email to your boss and you’re nervous about how they might respond. When enabled, you’ll see a single green checkmark when the email is sent, and a second green checkmark when the email is opened. You can also see when the email was opened. The only downside is the free version notifies your recipients that the email was “Sent with Mailtrack.”

Mailtrack

(Image Source: Mailtrack)

43. Actions.

Actions became a little obsolete with the release of the latest version of Gmail. Originally, this extension added small buttons to each email so you could archive, mark it, delete it, or take other similar actions without having to first check a box. However, the new Gmail offers these buttons just by mousing over each email in your inbox. It’s still worth including if you’re using the old Gmail but want access to this feature, or if you prefer the design of this extension over Gmail’s in-app option.

Actions

(Image Source: Google Chrome Store)

44. Dropbox.

If you use Dropbox for your cloud storage needs, rather than Google Drive, you’ll want to get the Dropbox Chrome extension that integrates it into your Gmail interface. Once you have it enabled, you’ll get a button in the bottom of the composition window you can use to pull up a Dropbox menu. From there, you can “attach” any file in your Dropbox account in the form of a shareable link your recipient can follow. This is especially valuable if you’re sending a file greater than Gmail’s 25 MB size limit.

Dropbox

(Image Source: Google Chrome Store)

45. Simple Gmail Notes.

If you don’t like the interface or the functionality of Gmail’s own in-app notes, you can install Simple Gmail Notes. With this extension enabled, you can add notes to specific emails and email threads in the Gmail app, and show the note extracts in the email summary page. It’s useful if you’d prefer to keep notes on individual emails, rather than a separated list of notes.

Simple Gmail Notes

(Image Source: Google Chrome Store)

46. Grammarly.

Grammarly isn’t an extension for Gmail, specifically, but it can help you tremendously as you draft emails that need to look professional. The Grammarly app is designed to catch spelling mistakes, indicate semantic errors, and note areas where your writing could be clearer. If you’ve struggled to get your point across via email, or if you’re notorious for making embarrassing typos, it’s a good idea to keep Grammarly on so you can catch those opportunities for improvement proactively.

Grammarly

(Image Source: Google Chrome Store)

47. Followup.cc.

FollowUp.cc is a Chrome extension whose primary function is to give you reminders to follow-up on emails you’ve sent, or those you’ve received but haven’t yet responded to. You can also use the extension to automate follow-ups, sending reminders to people who don’t respond within a certain interval, and you can track when your emails are opened.

FollowUp.cc

(Image Source: Google Chrome Store)

48. Auto Text Expander.

If you find yourself typing the same phrases and chunks of text over and over, such as “I’ll take a look, thanks!” or “Let me know what you think,” Auto Text Expander is the perfect extension to save you time. When you download it, you can create your own suite of keyboard shortcuts that will automatically expand to whatever words or phrases you’d like. Depending on how you use it, it could save you hours of time (and spare your fingers the tedium of extended typing sessions). Just be careful that your quick fingers don’t accidentally insert an extended swath of text when you didn’t intend it.

Auto Text Expander

(Image Source: Google Chrome Store)

49. ActiveInbox.

ActiveInbox is an app and Chrome extension for Gmail that converts your entire inbox into a manageable to-do list. With it, you can easily keep track of which emails you’ve acted on and which ones require further attention, and you can sort them into different categories to make things even more streamlined. You can also set due dates for each of your tasks, and arrange to get gentle reminders so you never miss an opportunity.

ActiveInbox

(Image Source: ActiveInbox)

50. Discoverly.

Discoverly is an extension designed to help you get more information on the people emailing you (or possibly, the people you’re emailing). When you email someone new, this extension will present you with information on that contact. For example, you’ll be able to recover the contact’s name, work information, mutual contacts, and social media information. It’s the perfect tool for fleshing out your CRM database and/or staying aware of who’s reaching out to you.

Discoverly

(Image Source: Google Chrome Store)

51. Ginger.

Ginger is another extension that can help you proactively spot—and fix—spelling and grammar mistakes in your emails. You’ll also have access to synonyms, translations, and a built-in dictionary, so you can double check your usage of that obscure vocabulary word you decided to include. Best of all, you’ll get real-time suggestions for alternatives to the phrases you’ve written, so you can perfect your voice and sound as professional as possible.

Ginger

(Image Source: Google Chrome Store)

52. LinkedIn Sales Navigator.

Next up, the LinkedIn Sales Navigator (previously known as Rapportive) can help you learn more about your contacts and build better relationships with everyone you correspond with in Gmail. With it, you can get updated LinkedIn information from anyone you’re emailing, and get profile snippets when you hover over your contacts. There’s also a premium version of this extension that gives you access to even more features.

LinkedIn Sales Navigator

(Image Source: Google Chrome Store)

53. HelloSign.

If you find yourself sending or receiving documents that need to be signed via Gmail on a regular basis, you should consider getting HelloSign. It’s a Chrome extension that allows you to fill out documents (including Docs and PDFs), and sign them in real time. That way, you don’t have to upload them into a separate app, or open them in a new window.

HelloSign

(Image Source: Google Chrome Store)

54. Just Not Sorry.

Finally, there’s Just Not Sorry, one of the most interesting extensions on this list. This Gmail plugin is designed to highlight words and phrases that reduce the authority of your voice. For example, when you use a phrase like “I think,” or “I’m no expert,” the extension will highlight that phrase, and explain how it can undermine your assertiveness. If you’re trying to project more confidence and get ahead in the workplace, this app is indispensable.

Just Not Sorry

(Image Source: Google Chrome Store)

Some Tips to Get Started

Now that you’ve skimmed through this list of 54 apps and extensions, your brain should be storming with ways on how to use them efficiently. But before you go on a downloading spree, I have a few words of advice for how to get the most out of these recommended apps and plugins:

  • Add one new Gmail app at a time. If you try to download and integrate too many of these apps at once, your Gmail productivity can suffer. For starters, all the extra gizmos will slow down the speed of your app, so you won’t be able to email or manage your inbox as quickly as before. You also couldn’t possibly make the most of every app; some apps, like those that involve custom-created shortcuts and snippets, have a slow learning curve or require some degree of memorization. You also won’t be able to learn which apps and extensions work best for you. Until you learn more about how your productivity can improve, install only one app at a time.
  • Integrate when you can. While some of these apps can be used outside of Gmail, it’s better to keep as many of them integrated in the main Gmail screen as you can. That way, you can take more actions within a single window, and minimize time switching between apps.
  • Don’t neglect Gmail’s built-in features. Remember, Gmail is already stacked with features that can make your time spent emailing more valuable. You can snooze emails, auto-advance your inbox, rely on stars and markers, and create custom categories to automatically sort incoming emails. These apps and extensions offer lots of bells and whistles, but if you aren’t also taking advantage of Gmail’s natural features, you’re missing out.
  • Experiment. As you’ve noticed, there are several apps and extensions on this list that accomplish the same core goal. Try out each variation to see which interface works best for you; sometimes, one small layout change is enough to make an app superior.
  • Strive for consistency. Installing an app and taking several minutes to learn it isn’t going to help you if you only use it once, then forget about it. Email has a massive impact on your productivity because it’s something you do several hours a day, every day of the week. If you want to get the most out of these apps and extensions, you’ll need to use them consistently. That way, even if they only save you a few minutes a day, their effects can add up to save you several hours over time.

When you’re ready to get started optimizing the way you use Gmail, there’s no better app to start with than EmailAnalytics—not only will it allow you to measure and track the effectiveness of the other apps and extensions you’re using, it also has an accessible learning curve. In other words, you’ll get up and running quickly, and you’ll be able to make your use of other apps and extensions even better! Sign up for a 14-day free trial today!

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