There’s no question that G Suite is one of the most robust and reliable collections of productivity apps for the workplace. With low prices and all the apps you need to be successful (including Gmail, Docs, Sheets, and Slides), you can work more efficiently and gradually learn the dozens of G Suite tips and tricks that can make you a better worker in G Suite.
But what many G Suite users don’t know (or don’t explore) is the fact that you can use G Suite add ons to make your experience even better.
So what exactly are G Suite add ons, and which ones should you install for a better G Suite Experience?
Table of Contents
- What Are G Suite Add Ons?
- The Best G Suite Add Ons: Gmail
- The Best G Suite Add Ons: Google Docs
- The Best G Suite Add Ons: Google Sheets
- Finding New G Suite Add Ons
What Are G Suite Add Ons?
Add ons for G Suite are customizable extensions of G Suite apps like Gmail, Google Docs, and Google Sheets. Depending on the add-on you’re using, they might add new functionalities to the G Suite app, extend or enhance an existing function, allow you to automate certain work functions, or simply pull in data for a third-party application.
G Suite apps are meant to give you direct opportunities to work faster and easier. Some help you connect with third-party services to help you better understand your workflow.
In this guide, we’ll focus on G Suite add-ons for each of the three most popular apps in G Suite: Gmail, Google Docs, and Google Sheets.
The Best G Suite Add Ons: Gmail
These are some of the best G Suite add-ons currently available for Gmail:
First, there’s our own app, EmailAnalytics. It takes the form of a third-party application, but it draws data like any G Suite add-on. When you set up EmailAnalytics, you’ll integrate your Gmail account with a single click. Then, the app will compile data on your emailing habits, which you can then browse and analyze to study and improve your email performance. You’ll see data visuals, your average email response time, your busiest email times and days, and the average length of your email threads. You can use this info to polish your approach and eventually, save hours of time each week—or, alternatively, get better insights into your sales, marketing, and customer service campaigns.
2. Built-in add-ons
You should know that Gmail already comes with some built-in add-ons; you won’t need to find these and integrate them yourself. You can find them in the menu on the right-hand side. These add-ons generally connect to other G Suite apps and services, like Calendar, Keep, Tasks. Each of them allows you to automatically convert emails into a new format—like a scheduled date on your calendar or a task on your to-do list.
Boomerang for Gmail is a G Suite add-on with a number of different functions. it lets you schedule emails to be sent later, set reminders for when to follow-up with your email recipients, and even automatically get notifications when your emails don’t receive a response. You can also use it to delay the receipt of your incoming emails, so you can read them when convenient.
If you have Trello, consider using Trello’s Gmail extension. With it, you can access Trello projects and tasks without leaving Gmail, and you can convert certain emails to tasks in Trello. It’s a useful way to integrate these two independently functional apps.
Asana has a similar G Suite add-on that connects your Gmail account. If you prefer it as a project management platform, you can automatically turn emails into Asana tasks, and access Asana data without leaving Gmail. Check out our guide to Asana!
If you send lots of emails, you’re probably in need of a professional, unique email signature. You can create a basic signature in the Settings menu of Gmail, but if you want something more advanced, you’ll need an add-on like WiseStamp. With WiseStamp, you’ll be able to customize your signature with links, images, and other information so people can contact you conveniently.
Zoom is a Gmail add-on designed to make it easier to meet with your teammates and clients. With it, you’ll be able to instantly start a new meeting (or schedule one — check out our list of the best appointment scheduling apps) with your email thread correspondents. Your thread participants will get an automatic notification before the meeting and a follow-up email with a meeting summary when it’s complete.
G Suite has a built-in Tasks add-on, but if you want something a bit more advanced, try Todoist. With Todoist, you’ll be able to convert emails into tasks, manage task lists, and better organize your entire professional life—all without leaving Gmail.
Giphy is a unique add-on because it doesn’t change how Gmail works; instead, it merely allows you to include animated gifs in your emails. Depending on the nature of your workplace, you may not get much functionality here, but a gif or two can otherwise add tons of personality to your messages.
Most Gmail users end up with a disorganized inbox sooner or later, which is where Sortd comes in handy. Sortd is a G Suite add-on designed to keep Gmail users better organized. With it, you’ll be able to track emails, snooze inbound emails, set reminders, and sort your emails into different lists.
There’s also Gmelius, a comprehensive Gmail add-on that allows you to transform your emails into tasks, support tickets, and other easily organizable items. It’s ideal for improving organization in your customer support, sales, and marketing teams.
Did you know there are more than 100 keyboard shortcuts in Gmail—and even more that you can create—which can greatly improve your emailing speed and efficiency? It may not seem like much, but clicking a single key instead of taking an extended action saves you a few seconds. And if you do this action frequently, it could end up saving you hours of time over the course of a few months. The trouble is, learning shortcuts can be difficult. That’s where KeyRocket comes in; it will prompt you whenever you take an action that could have been faster with a keyboard shortcut, so you can learn on the fly.
You can integrate the Grammarly add-on into your Chrome browser. When active, Grammarly will passively observe all your email drafting, calling out spelling errors, syntactical mistakes, and phrases that could use a punch-up. It’s indispensable if you want to make sure your emails are as well-written and professional as possible.
14. Just Not Sorry
Just Not Sorry is another Chrome plugin that can be used as a Gmail add-on. When active, Just Not Sorry will scan your written text for examples of phrases that weaken your position; for example, if you’re softening your presentation of ideas, or if you’re constantly apologizing, this extension will call it out in time for you to fix it.
If you’re interested in a more robust list of the tools that can make you a better emailer, be sure to check out our guide on 54 Gmail apps, add-ons, and extensions you should try.
The Best G Suite Add Ons: Google Docs
If you find yourself creating lots of documents, these G Suite add-ons can help you get the most out of Google Docs:
One of the best ways to judge your own writing is to hear it spoken aloud. But speaking it yourself is just a reading exercise, and you may not want to ask someone else to read your work out loud; that’s where Speakd comes in. It’s basically a robotic voice that reads your documents out loud for you. It’s also useful for converting pretty much any document into a podcast, so you can listen to it while you do something else (or to give your eyes a break).
16. Doc Builder
Do you find yourself frequently creating documents in the same style, or using the same templates over and over? Consider using Doc Builder. It allows you to create full documents from snippets, and create and save your own custom styles for future use. It’s great for replicating a structure you use in all your reports, or adhering to a strict format (like with invoices).
The MindMeister add-on is designed to create “mind maps,” or brainstorming outlines to help you generate ideas or consolidate your thoughts. Once installed, you can automatically insert a mind map to reorganize an outline or start a full brainstorming process from scratch.
If you find yourself or others on your team signing documents on a consistent basis, you’ll want a G Suite add-on like HelloSign. Once installed, you can use HelloSign to automatically add your signature to a document.
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19. Footnote Style
Lengthy and complicated documents benefit tremendously from a solid footnotes section. However, it can be difficult to create footnotes in a way that is both readable and pleasing to the eye. With the Footnote Style G Suite add-on, you’ll be able to further customize how your footnoes appear.
The Translate add-on is now conveniently located in the Tools menu, and it supports English, Spanish, French, German, and Japanese—with new languages added frequently. With it, all you have to do is highlight a section of text in your document, tinker with a couple of settings, and click a button to instantly translate it to your preferred language.
21. Code Blocks
This one’s for programmers (almost exclusively). If you’re sharing code documentation with your coworkers, or if you need to highlight some programming work as part of your document, use Code Blocks. It retains your code formatting, and presents it in a way that’s easy to read and parse.
22. Text Cleaner
If you have to deal with “cleaning up” text in Google Docs, like removing formatting or dealing with line breaks and spaces, Text Cleaner is the ideal tool for you. With it, you can highlight a chunk of text and remove any and all formatting you want—all at the same time. You can also customize how the tool works, using the Configure option.
23. Lucidchart Diagrams
With Lucidchart Diagrams, you can incorporate diagrams, charts, graphs, and other data visuals seamlessly into your documents. Whether you’re trying to present complex information or are just trying to lead an interactive brainstorming session, it’s the perfect way to make your thoughts more presentable (and digestible for your audiences).
24. Table Formatter
The Google Docs Table Formatter is a simple tool designed to make it easier for you to format your tables (as the name suggests). The default tables in Google Docs are useful for basic purposes, but if you want more options—or want to make your tables prettier, this is the ideal tool for you.
You can search for these and other Google Docs add-ons by clicking the Add-ons tab in the top menu. Then, click “Get add-ons” from the drop-down list, and either browse through the most popular or search for one specifically.
The Best G Suite Add Ons: Google Sheets
Last, but not least, there’s Google Sheets. Try these G Suite add-ons to get more out of this spreadsheet creator and editor:
25. Email Address Extractor
Check out the Email Address Extractor if you’re interested in building a list of email contacts. It spares you the need to manually create a spreadsheet, and instead lets you pull email addresses from your emails’ To, CC, BCC, From, and Reply-To fields, as well as the body of your messages.
26. Google Analytics
Google Analytics makes its own Google Sheets add-on for reporting; it makes sense, right? Google Analytics is the best tool for measuring website performance, but if you need to disseminate that information with a spreadsheet, this add-on is pretty much the only way to do it effectively. You can also use it to run and schedule reports automatically.
27. Template Gallery
Templates are the easiest way to create new spreadsheets from scratch—except not totally from scratch, in this case. With the Template Gallery add-on, you’ll get access to a much wider range of templates you can use, including things like calendars, schedules, invoices, timesheets, budgets, letters, resumes, and even financial calculators.
28. Translate My Sheet
Translate has now been built into Google Sheets, making it easier than ever to translate your entire spreadsheet, or certain sections of words. If you’re trying to communicate with different audiences, it’s a lifesaver.
Hunter is perfect for salespeople cold emailing new prospects. With it, you’ll be able to find email addresses in your spreadsheets and pull them out for faster parsing. It’s even better if you pair it with an automated email tool.
30. Search Analytics for Sheets
A great counterpart to the Google Analytics Sheets add-on, you can use Search Analytics for Sheets to extract, consolidate, and report on data from Google Search Console. It’s ideal if you’re trying to track search engine rankings, click-through rates (CTRs), impressions, clicks, and other search data.
31. Table Styles
With the Table Styles add-on for Sheets, you’ll be able to apply consistent styles to all your tables. You’ll have full control over how your tables are formatted, so you can apply whatever colors, fonts, or font options you’d like, and make sure all your tables look the same.
32. Save As Doc
Big, complex spreadsheets can eventually get hard to read, but the Save As Doc add-on gives you an easy out; with it, you can turn your sheet into a Google document, instantly making it more legible.
33. Power Tools
Power Tools is an all-in-one G Suite add-on that provides you with a toolbar in Google Sheets; this toolbar gives you multiple new abilities, like Sum by Color, Remove Duplicates, and Clean Up Data. Give it a try if you manage spreadsheets often and find yourself wishing Google Sheets could do more.
34. Advanced Find and Replace
Sure, the built-in find and replace tool is nice, but what if you want to take things to the next level? The Advanced Find and Replace G Suite add-on gives you the ability to find and replace data in multiple sheets, including values, formulas, notes, and hyperlinks.
Merging Google Sheets data with multiple sheets, or with sheets and documents, can be a pain, but autoCrat attempts to simplify things. With it, you can easily and automatically merge data, then convert and share your work as appropriate.
Supermetrics attempts to be a comprehensive add-on for syncing data between multiple sources. It has access to more than 50 different data sources, so if you work with multiple different systems, this could be the perfect way to consolidate them into a single report.
37. Random Generator
The Random Generator for Google Sheets serves a niche function, but it could be very useful if you need it. With Random Generator, you’ll be able to fill a defined range of cells with random values, such as passwords, dates, or ordinary numbers.
You can search for these and other Google Sheets add-ons by clicking the Add-ons tab in the top menu. Then, click “Get add-ons” from the drop-down list, and either browse through the most popular or search for one specifically.
Finding New G Suite Add Ons
Developers are constantly experimenting with new ideas and churning out better G Suite add ons, and those add ons are often free. Accordingly, it’s in your best interest to peruse the latest offers and experiment with new add-ons whenever you get the chance.
Check out G Suite Marketplace and search for something you’ve been looking for—or just browse through some of the most-downloaded tools available.
Are you interested in learning more about your email habits? Just how many emails do you send and receive every day within Gmail? And how long does it take you to respond to a new email?
You can compile all the information you need with the help of EmailAnalytics. With a single click, you can integrate EmailAnalytics with your Gmail account and start collecting data to analyze. Sign up for a free trial today, and start emailing more efficiently!
Jayson is a long-time columnist for Forbes, Entrepreneur, BusinessInsider, Inc.com, and various other major media publications, where he has authored over 1,000 articles since 2012, covering technology, marketing, and entrepreneurship. He keynoted the 2013 MarketingProfs University, and won the “Entrepreneur Blogger of the Year” award in 2015 from the Oxford Center for Entrepreneurs. In 2010, he founded a marketing agency that appeared on the Inc. 5000 before selling it in January of 2019, and he is now the CEO of EmailAnalytics.