G Suite is impressive because of the sheer number of tools that exist to make your G Suite experience better. If you look for them in the G Suite Marketplace or buy them separately, they can instantly improve your productivity, add functionality, or just make your life easier.
Let’s look at 33 of the best G Suite tools you should know about.
Table of Contents
- G Suite Tools for Productivity
- G Suite Migration Tools
- G Suite Admin Tools
- G Suite Collaboration Tools
- G Suite Project Management Tools
- Tips for Exploring G Suite Marketplace
G Suite Tools for Productivity
We’ll start with an exploration of tools designed to improve your productivity. We took a deep dive into G Suite apps in the past, so I’ll be brief here, with some of my standout favorites:
EmailAnalytics is a comprehensive analytics tool for Gmail and Google Workspace.
It’s designed to tell you everything you ever wanted to know about your email activity, and the activity of your employees, including your busiest times and days, your average response time, and your top senders and recipients.
2. Boomerang for Gmail
Boomerang for Gmail has been around for a while, but it’s always changing and adding new things to make it even better. For example, you can use it to set reminders for when to follow up with your employees or clients, delay incoming email in batches so it’s easier to manage, or delay sending an email so it arrives at the right time.
WiseStamp helps you send emails in Gmail faster and provide more information to your recipients in the form of a custom signature. While you can edit your basic signature in Gmail itself, WiseStamp has far more features and more advanced settings so you can tweak it to perfection.
If you’re often overwhelmed by emails, or if you’re not a fan of Gmail’s built-in organizational tools, try Sortd. It’s an add-on that lets you “snooze” inbound emails, organize emails into lists, and set reminders. You can also track outgoing emails, so you know when your recipients receive and open them.
KeyRocket is a massive time saver if you’re willing to put in the time to learn it. There are nearly 100 built-in Gmail keyboard shortcuts, and you can create even more on your own. These can save you a ton of time, but the problem is it isn’t easy to learn them.
KeyRocket is a teaching tool that prompts you when a keyboard shortcut could save you time—so you can learn them much faster.
With Gmelius, you’ll be able to turn your Gmail inbox into a kind of project management system. You can transform your emails into tasks and track your progress in completing them.
It’s perfect if you find yourself trapped in Gmail all day, responding to requests and assignments.
If you write lots of emails—and let’s face it, all of us do—you’ll spend a disproportionate amount of time spell checking and proofreading your work. With Grammarly, you can cut that time; it automatically checks your work and makes recommendations for how to improve it.
If you’re a slow reader, you’ll spend countless extra hours on spreadsheets, documents, and emails. You can work to improve your reading speed over time, or you can rely on Speakd, which will allow you to listen to all your G Suite work in the background. Depending on your skillset, you may also be use it to multitask.
A bit of a niche tool, HelloSign is dedicated to making the process of signing and managing paperwork in G Suite less painful. Once integrated, you can use HelloSign to automatically add your signature to a document. Depending on your role, it could be a massive time saver.
There’s a built in Translate function in Google Docs, Sheets, and other apps. If you access it, it will automatically translate your work from one language to another. Currently, English, French, Spanish, German, and Japanese are supported, but new languages are added on a regular basis. If you do lots of translation work, it’s ideal.
If you collect and analyze data from many different sources within (or even outside of) G Suite, consider trying Supermetrics. With Supermetrics, you’ll be able to draw data from more than 50 different sources and consolidate them for easier review.
G Suite Migration Tools
Migrating to or from G Suite can be a pain, especially if you’re responsible for a large number of users. Fortunately, these migration tools can make things much simpler for your organization:
G Suite Migration for Microsoft Exchange (GSMME) is a tool by G Suite that allows you to easily migrate data from your Exchange server to a G Suite account in mail, calendar, or contacts. It’s also useful for migrating email from practically any source. For more info, see our article comparing Microsoft Outlook vs Exchange.
G Suite Migration for Microsoft Outlook (GSMMO) is a desktop-based tool designed for current users of Microsoft Outlook to quickly import their mail, contacts, and calendar events into a G Suite account.
14. G Suite Migrate (Beta)
G Suite Migrate is a tool currently in beta that allows you to migrate user data from Microsoft Exchange, SharePoint, file shares, or Box to your G Suite domain. It’s more of a niche tool, and because it’s in beta, it’s still being tinkered with, but it might be the right tool for your organization’s needs.
Specifically designed for IBM Notes, G Suite Migration for IBM Notes (GSMIN) allows you to migrate easily from an IBM Notes system to G Suite.
16. Gmail migration
If you’re an individual user, or if you’re looking for a simple way to transfer your mail to Gmail, there are some built-in options within the Gmail app that make it simple to migrate. In fact, there are several options available to you; for example, you can sync your Gmail with Outlook or forward your mail from one server to another.
17. Mail Merge
Mail Merge is a G Suite tool that allows you to pull data from Google Sheets to build out entire email campaigns. Though technically not useful for user data migration, it can be useful for managing contact information for customers. For more tips and tools on mail merging, see our guide on how to mail merge in Gmail.
G Suite Admin Tools
These tools are designed to add administrative functions, or give admins more power to control how G Suite is used in an organization. Make sure to take advantage of them.
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18. Cloud Identity
First, you’ll be able to use integrated Cloud Identity features to manage users and establish different security measures; for example, you can make 2-factor authentication a default for your organization, or set up specific security keys.
19. Security Center
You can also make use of G Suite’s Security Center, which helps you manage all your organization’s security settings, and provides you with detailed recommendations for how to improve security.
20. Endpoint Management
With Endpoint Management, you’ll be able to distribute and control apps on mobile devices, monitor usage, manage all your high-level security settings, and even limit accessibility on a per-user basis.
21. Data Regions and Access Transparency.
Within the admin console, you can limit the geographical locations where your G Suite data is accessible. It’s an additional security measure that gives you more control over your organization’s data accessibility.
22. Advanced Protection Program
Depending on your needs, you may also make use of the Advanced Protection Program, which allows you to enforce the use of security keys, block certain apps, and enable an advanced email scanner to look for threats proactively.
G Suite Collaboration Tools
The following G Suite tools are designed specifically to make it easier to work together as a team. Even over vast differences, your employees can remotely contribute to the same projects simultaneously.
23. Google Forms
One of the core apps available through G Suite, Google Forms allows you to create and send surveys. If you’re managing a large team, or if you’re working together on a complex project, it’s a good way to gather data, consolidate ideas, and get everyone on the same page.
24. Google Hangouts
Another built-in core app is Google Hangouts—which you’re probably already familiar with. Google Hangouts is designed to make it easy to have conversations and meetings, no matter how many or how few people you’re bringing together, or how you prefer to communicate.
25. Lucidchart Diagrams
Lucidchart diagrams is a third-party tool that works with G Suite to help your team brainstorm and experiment creatively. With it, you’ll be able to produce charts, diagrams, and flow charts on the fly, allowing you to visualize complex ideas and organize your thoughts.
There’s also Jamboard, which is a collaborative whiteboard designed to bring your team together in a single brainstorming session. With it, you can share images, distribute notes, and even pull in assets from your other G Suite apps to have a more productive conversation.
MindMeister was created for the sake of producing “mind maps,” which, as the name suggests, represent your brainstorming methods in a visual form. Use it to create an outline from scratch, reorganize your brainstorming notes in progress, or simply make it easier to communicate your ideas with others.
Of course, it’s worth noting that most apps in G Suite, including Sheets, Docs, and Slides, have built-in features that allow multiple people to easily share files or work on the same projects simultaneously.
G Suite Project Management Tools
There are lots of project management tools, and everyone has a different preference. Fortunately, most project management tools recognize G Suite’s authority in the realm of workplace productivity, and offer integrations, G Suite add ons, and extensions designed to grant you access to the project management platform within G Suite (or while using G Suite products).
Here are some of the most popular options:
Trello’s signature style is based around Kanban-style cards and lists. It’s super flexible, allowing you to customize it for whatever purposes your team needs, and can be used to prioritize projects, assign tasks, and track productivity metrics.
An alternative is Asana, which allows you to create high-level projects and break them into tasks, which can be completed by individuals in self-managed lists. It also has a built-in calendar, which is especially useful when managing your G Suite calendar entries.
Zoom is more focused on meeting and event management than project management, but it serves a similar purpose—and integrates with G Suite much like a project management app would. When enabled, you can instantly start a new meeting with the people in your email thread, or schedule a meeting collaboratively.
As the name suggests, Todoist is all about turning your complex projects into manageable to-do lists. With it, you’ll be able to convert your emails and messages into tasks, which make it much easier to track your progress and stay organized.
Hive bills itself as “the productivity platform,” allowing you to capitalize on multiple different organizational methods, including Gantt, Kanban, and table-based systems. It’s super flexible, and allows people to work in the way they best see fit.
Finally, there’s Wrike, a cloud-based project management platform with built-in features for planning, collaborating, and reporting. It’s highly customizable, so you can tweak it to serve your organization as efficiently and relevantly as possible.
While the exact functions and limitations of integrations for these G Suite tools may vary, most of them offer the same high-level benefits, such as shared calendars between apps, task management in G Suite apps, and integrated communications.
Tips for Exploring G Suite Marketplace
These G Suite tools should keep you busy for a while, but they aren’t going to serve all of your organization’s needs, nor do they represent the full potential of G Suite.
One of the best perks of G Suite is its openness to integrated tools—and through the G Suite Marketplace, you can gain access to thousands of different apps, add-ons, extensions, and integrations that represent the best of those tools. Make sure to spend some time exploring G Suite Marketplace, prioritizing apps based not only on features, but also on downloads and reviews.
Also note that while some G Suite apps are free, others are paid. Either way, you should be able to either get a free trial or see the product in action before you buy it.
If you’re looking for an all-around tool that can help you use G Suite more effectively, EmailAnalytics is a good place to start. With EmailAnalytics, you’ll be able to analyze how you and your teammates are using Gmail, so you can improve your productivity and your communication simultaneously.
It’s ridiculously easy to use and can show you dozens of different metrics with the help of interactive data visuals, so sign up for a free trial today and see what it can do for yourself!
Jayson is a long-time columnist for Forbes, Entrepreneur, BusinessInsider, Inc.com, and various other major media publications, where he has authored over 1,000 articles since 2012, covering technology, marketing, and entrepreneurship. He keynoted the 2013 MarketingProfs University, and won the “Entrepreneur Blogger of the Year” award in 2015 from the Oxford Center for Entrepreneurs. In 2010, he founded a marketing agency that appeared on the Inc. 5000 before selling it in January of 2019, and he is now the CEO of EmailAnalytics.