How do I create a filter?

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Filters enable you to exclude data from your dashboard reports. They’re a great way to cut out the noise and focus on only the emails you care about.

Here’s a step-by-step guide to help you create a filter!

Filter Types

Go to the “Contact Groups” page from the navigation menu, click “Create new Contact Group” near the top right of the table. You have a few options here:

  • New Filter: enables you to create a filter by matching email, domain, or label.
    • “Domain” will show you a list of email domains (ie, @emailanalytics.com) to choose from.
    • “Email” will show you a list of email addresses to choose from (ie, jdemers@emailanalytics.com)
    • “Label” will show you a list of all of your Gmail labels to choose from.
  • New Filter – CSV Upload: Enables you to upload a CSV file containing email addresses that you’d like to merge into a single filter.

Creating a New Filter by Email / Domain / Label

First, we’ll cover how to create a filter by email address, domain, or label.

Step 1.

Go to the “Filters” page from the navigation menu, click “Add” near the top right of the “Manage Filters” table.

manage-filters

Step 2.

Select the type of filter you want to create from the filter type drop-down.

  • “Domain” will show you a list of email domains (ie, @emailanalytics.com) to choose from.
  • “Email” will show you a list of email addresses to choose from (ie, jdemers@emailanalytics.com)
  • “Label” will show you a list of all of your Gmail labels or Outlook categories/folders to choose from.

 

Step 3.

Enter a name for your filter and click “Next Step.”

Note: This is just a name for your reference only. For example, you could name your filter “No Amazon.com emails.” We’ll actually build the filter in the next step.

new-filter-create

Step 4.

Enter your search query in the “Search” box, then click “Search.”

Note: You can search for any part of the domain, email, or label to show a list of everything that includes your search query. For example, I could just type “amazon” or even “ama” to find all the email addresses that include Amazon.com.

enter search query

Step 5.

Browse the list of domains, email addresses, or labels in the bottom table to find the ones you want to add to your filter. Click the “+” icon next to each one to add it to your filter. When you’re done, go ahead and click “Close (auto-save)”.

click to add to filter

After you’ve created your filter, you will need to apply it to view your updated data. To apply your filters, head to your dashboard, then click the “Add Filter” button near the top of your page. Select your desired filters, then click “Apply filter.”

add filters

Creating a New Filter by CSV Upload

You can also create a filter by uploading a list of email addresses via a CSV file. When you apply the filter, we will exclude all email activity involving those email addresses.

Step 1.

Go to the “Filters” page from the navigation menu, click “New Filter – CSV Upload” near the top right of the table.

Step 2.

  1. Enter a name for your filter.
  2. Click the “CHOOSE FILE” button to select your CSV file for upload.
  3. Select your file and then map the CSV column headers that match the Name and Email fields.
  4. Click Save.

filter-csv

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