Email is awesome. Analytics make email even better.
More than 400 million people use Outlook as their email platform of choice. If you’re one of those 400 million people, how can you access analytics for Outlook?
In this article, I’ll show you the best options for accessing Outlook email analytics.
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Why Use Outlook Analytics?
With the right Outlook email analytics tool, you can measure metrics like:
- Number of emails sent and received. How many emails are you sending per day? How many new messages are coming in?
- Top senders and recipients. Who are the people you interact with most?
- Average email response time. When you get an email, how long does it take you to send a response?
- Email thread statistics. How long is your average email thread? How many messages does it take to resolve the issue?
- Busiest times and days of the week. Which hours are busiest over the course of the day? Which days of the week are busiest?
Okay, so how do you get analytics for Outlook?
Here are the best Outlook email analytics tools.
The Best Outlook Email Analytics Tools
Let’s take a look at some of the most impressive Outlook analytics tools around:
1. EmailAnalytics.
If you’re looking for email analytics for Outlook, you’ve come to the right place! EmailAnalytics is compatible with Gmail and Outlook. You can start a free trial instantly, right here.
With EmailAnalytics, you get a simple, intuitive dashboard that’ll give you essential metrics on each of your team members, such as email response time, emails sent, top senders/recipients, busiest days of the week, busiest times of day, and much more.
It’s also compatible with shared inboxes, so you can see your team’s shared inbox email activity!
2. Yesware.
Yesware for Outlook is designed to help you analyze your Outlook habits as they pertain to your sales strategy. You’ll get to track your emails, measure your average response time, and save time as you read, write, and organize email messages to your prospects and clients.
You can also use it to save email templates, create targeted campaigns, and more. It’s an all-in-one analytics and sales management tool for Outlook.
3. Boomerang.
Boomerang is an email productivity tool originally designed for Gmail. There’s also a version for Outlook. With Boomerang, you’ll be able to measure dozens of email-related metrics.
You can evaluate whether the email draft you’re working on is “respondable” (i.e., you can calculate the odds of it generating a response), track email opens, get automatic notifications, and schedule meetings all in one place.
Improve your team's email response time by 42.5% With EmailAnalytics
- 35-50% of sales go to the first-responding vendor.
- Following up within an hour increases your chances of success by 7x.
- The average professional spends 50% of their workday on email.
4. Hubspot Sales.
Hubspot is a comprehensive sales and marketing tool that can help you with, well, pretty much anything in the sales and marketing world. It also has a nifty Outlook desktop add-in that gives you access to Hubspot Sales directly.
For example, you can track the emails you send (including the opens and clicks they generate), log your emails in your CRM, and measure your success rates independently.
5. Bananatag.
There’s also Bananatag. It’s an email tracking platform for teams using Outlook and it’s packed with features. Once installed, you can use it to collaborate more effectively, target employees with specific messages, and most importantly, analyze and improve your email habits.
With built-in metrics and analytics tools you can evaluate the effectiveness of your internal communications strategy and make tweaks to see better bottom-line results.
6. SalesHandy.
SalesHandy is an email tracking platform designed for Outlook, which you can install easily like any plugin. With it, you’ll get access to real-time tracking, so you can know when someone is opening your message.
You can also create a unique email address and track statistics related to your account, including your average response time, your open rates, and more.
7. Intelliverse.
Intelliverse is a free email tracker you can download for Outlook. Once installed, you’ll have a built-in tool to help you evaluate the strength of your emails.
You’ll also be able to track the emails you send, measure your habits, and eventually analyze and improve your performance. Since it’s free, you have nothing to lose by trying it.
Email Analytics for Outlook vs. Gmail
Whether you prefer Outlook or Gmail, there are email analytics tools available for you. I hope this list of Outlook email analytics tools helps you find the insights you’re looking for!
With EmailAnalytics, all you have to do is integrate your email account with a single click. From there, you’ll get access to all the metrics you need to analyze your performance – that includes your number of emails sent and received, your average response time, your average thread lengths, and much, much more.
It’s a lot to take in. And it’s much easier to understand if you see it – rather than reading about it.
So sign up for a free trial today and give it a whirl!
Jayson is a long-time columnist for Forbes, Entrepreneur, BusinessInsider, Inc.com, and various other major media publications, where he has authored over 1,000 articles since 2012, covering technology, marketing, and entrepreneurship. He keynoted the 2013 MarketingProfs University, and won the “Entrepreneur Blogger of the Year” award in 2015 from the Oxford Center for Entrepreneurs. In 2010, he founded a marketing agency that appeared on the Inc. 5000 before selling it in January of 2019, and he is now the CEO of EmailAnalytics.
Hello, I need your advice.
Can you offer the best tool for outlook, which will make statistic weekly or monthly? It is big organization and I need emails to be controlled.
fast response, the how many emails do we get daily and how quickly we response.
Thanks, waiting for your response
Our Outlook integration is coming soon — check to see if it’s already available! Start the free trial and you’ll see an Outlook login option.
I am looking for a tool that can analyze keywords of incoming emails in a shared Outlook inbox to get some numbers on topics – is this something any of these tools can do? The response and open rates are helpful too, but we would love content analysis.
Currently I don’t know of any tools that do this. The reason is that most email analytics tools don’t analyze body content. This is for privacy and security reasons. So without analyzing that content, we can’t provide analysis on topics. Maybe down the road we’ll implement something for customers if demand is there, but for now we all tend to take the safer approach and keep body content out of our analysis cycles.
Need a quick solution to measure email response times for shared inbox in Outlook, or rather, mean time to respond. What is the easiest and most accurate way to do this? – Go Lancers
Is there a best tool to generate analytics on how many opened the email, how many clicked on links and how many scrolled and how many re-read the e-mail
How can I do email marketing using outlook?