21 Essential Tools for Remote Teams

The world is in the midst of a major shift to favor more remote work environments.

Fortunately, there are dozens of fantastic tools for remote teams available to make remote work as viable as in-office work – if not even better.

Work From Home Tools for Communication

These tools for remote teams are mostly focused on improving communication in remote environments:

1. Slack

Slack has been one of the most popular remote team communication tools for professional teams for many years now. It attempts to streamline communication by consolidating multiple separate apps in a single view; with it, you can send private messages, chat in groups, and even video chat. Its unique “channels” feature allows you to keep in contact with regard to current projects, without distracting people to whom it’s not relevant.

The tool is free for small teams for an unlimited period of time. For medium to bigger teams, it ranges from $6 – $12.5 per active user, per month.

2. Zoom

Zoom has skyrocketed in popularity in the wake of the pandemic, as businesses discover they need an innovative video conferencing solution for their remote teams. Zoom is super flexible and easy to set up, and with it, you can chat as a full team or break into smaller groups to have important discussions.

Pricing

It’s Free for 1 to 1 meetings. For small teams $14.99 /mo/host, Business and Enterprise $19.99 /mo/host.

3. Nextiva

Nextiva is a telecom app with options for both small businesses and major enterprises. With it, you’ll get a full suite of tools for remote teams that are designed to help your team communicate more efficiently, including VoIP, video conferencing, message-based collaboration, and even analytics. You can also integrate it with several other tools.

Pricing

Collaboration starting at $19.95 per month per user.

4. Loom

Loom enables you to create screen recordings with audio, so you can show your remote colleagues exactly what you want to show them. It’s convenient and allows you to share videos with a URL that can be viewed in a web browser without any downloads needed.

Remote Team Collaboration Tools

If you’re used to working together in person, in meeting rooms and over the lunch table, working remotely can be an adjustment. The following tools for remote teams make it much easier to collaborate together. For a much more comprehensive list, be sure to see our big, dedicated post on online collaboration tools.

5. Google Workspace (formerly G Suite)

It’s kind of cheating to list Google Workspace as only a single entry, since it actually has several individual tools within it, designed to help teams collaborate. Every account comes with a Gmail account, and has access to collaboration software like Google Docs, Sheets, and Slides.

There are also a number of communication and analytics tools available, including Google Hangouts and Forms for in-team surveys. You can open an account for free, but if you want more advanced features for your business, you’ll need to pay a monthly rate for each member of your team.

Pricing

Google Workspace pricing starts at $6.00 per month, per user.

6. Microsoft Office 365

Microsoft’s analogous software package is Office 365. Again, you’ll have access to a wide range of collaborative tools, including a Microsoft Outlook account, and access to both desktop and cloud-based versions of apps like Word, Excel, and Powerpoint. Office 365 and G Suite are highly similar, so you’ll likely only need one.

If you’re not sure which one to choose, check out our guide on G Suite vs. Office 365.

Pricing

It costs either $6.99 a month for one person or $9.99 a month for up to six people. You can also choose the annual route at $69.99 or $99.99 a year.

7. Markup Hero

Markup Hero is a screenshot and file annotation tool that works for a ton of use cases. It’s great for capturing ideas and communicating with your team through markup like arrows, text callouts, highlights, shapes and more. Product managers use the tool to create and share QA feedback and product ideas. Customer support teams create quick notes and explanations in customer support tickets.

And marketing folks use it to create quick content visuals or provide comments on ads and campaigns.

Pricing

There is a completely free version of Markup Hero that doesn’t require a credit card to signup. You are limited to 30 markups per month so if you’re a power user you’ll need to upgrade to their pro plan, Superhero, which is $4.00 per month (when paid annually).

With the pro plan you’ll get unlimited screenshots and markups, unlimited storage and access to enhanced security features like setting share links to private or public.

8. Asana

Another project management platform worth mentioning is Asana. Asana makes it easy for individual team members to manage their respective task lists. You can also break projects down by category and assign different user permissions, so you can easily segment your projects by department and still stay organized. Check out our Asana guide!

Pricing

The free version of Asana is available for teams of up to 15 people. Asana Premium costs $10.99 per user per month when billed annually and $13.49 per user per month when billed monthly. The price of Asana Business is $24.99 per user per month when billed annually and $30.49 when billed monthly.

9. Dropbox

If your team finds itself frequently sharing and exchanging files, Dropbox is an important remote team collaboration tool to invest in. Its primary feature is cloud storage, allowing you to back up all your files and make them accessible in the cloud.

However, it also makes it incredibly easy to manage different versions of collaborative files and share your work with others.

Pricing

With Dropbox, you either get 2GB of storage for free or a whole terabyte for $9.99. (good news is you can get more storage space for free through referrals) 

10. Evernote

Evernote has been around for years, and it’s still one of the best note-taking apps available. With it, you can take notes, create task lists, and share content with others, using any device with an internet connection. You can even use it to save web content, and your team members can use it to organize their own files and tasks.

Pricing

Evernote currently has three different monthly pricing tiers: Free, Premium for $7.99 per month (which adds up to nearly $100 over a year), and Business for $14.99 per month.

11. Lucidchart

Lucidchart is an online collaboration tool that specializes in making use of visuals. With it, you can create diagrams, work together on a shared whiteboard, and produce graphs and charts to visualize data. If you’re brainstorming together, it has the power to make you feel like you’re truly in the same room together—even when you’re miles apart.

Pricing

Lucidchart pricing starts at $7.95 per month, per user. There is a free version too.

Tools for Remote Team Management

If you’re responsible for managing employees in a remote team, you’ll need better tools to track them and manage their productivity. Most project management platforms have some team management features baked in, but these remote work tools are even better for keeping track of workers.

12. EmailAnalytics

We have to pitch our own app, EmailAnalytics, here, since we built it specifically for monitoring and managing teams of remote employees. You can use EmailAnalytics to track how many emails your employees are sending and receiving every day, the average length of email threads, average email response times, and much more. With that information, you can improve your team’s communicative efficiency, balance workloads among your team members, and learn more about the effectiveness of your workflows.

Pricing

$15 / mailbox per month. $5 – $12 / mailbox per month with bulk user discount!

13. Time Doctor

Working remotely naturally makes it harder to keep tabs on other people, but Time Doctor tries to restore some of those insights. At its core, it’s a time tracking tool that allows employees to keep track of how much time they’re spending and how they’re spending it. It also has built-in analytics tools to help you analyze project costs and team efficiency.

Be sure to check out our complete list of the best time tracking apps. And don’t miss our in-depth overview of Time Doctor vs. RescueTime.

Pricing

Time Doctor pricing starts at $5.00 per month, per user. Time Doctor offers a free trial and a free version too.

14. ZoomShift

ZoomShift is scheduling software designed for hourly employees. ZoomShift helps your business make work schedules faster, save money on payroll, and let your employees clock-in and view their hours with ease. The software helps your business keep all of its employee schedule information in one place, and can help improve the accountability of your staff.

15. Toggl

Toggl is a similar time tracking tool that attempts to make things easier on your employees and managers. It includes several tools designed to improve employee management for teams working from home, and features automated reporting so you can stay on top of your employees’ progress.

Pricing

Toggl pricing starts at $9.00 per month, per user. There is a free version that includes all the basic time tracking features, up to 5 members

16. Chimp or Champ

Employee morale can be an issue when going remote for the first time, but with Chimp or Champ, you can easily get a feel for how your employees are doing while working from home. Basically, it’s an employee happiness meter that asks employees to check in with their progress, feedback, and overall sentiments.

It allows you to make changes to your remote work setup adaptively, so you can keep productivity at its peak.

Pricing

Free to get started. The premium version is $2 USD / user / month and tailored pricing for enterprise.

17. Kickidler

Kickidler is employee monitoring software that allows you to track time, monitor employee screens, and get automatic notifications in response to certain events—like extended periods of idle time. One of the advantages of working remotely is giving your team more autonomy, so this tool may or may not fit with your vision for remote work.

Pricing

Kickidler pricing starts at $9.99 per month, per user. There is a free version too but with less features.

18. WooBoard

If you’re in the habit of celebrating wins and rewarding your employees for their successes, try WooBoard. Once instated, you can use WooBoard to enable peer to peer recognition, set up gamified rewards for employees, and distribute rewards to your top performers.

It’s great for keeping morale high and giving team members more chances to engage with each other.

Pricing

WooBoard pricing starts at $20.00 per month. There is a free version. WooBoard offers a free trial.

For more team management software, click that link! We’ve got a whole list of ’em 😁

Remote Team Tools for Productivity and Work-Life Balance

As an added bonus, here are a few remote work tools I’ve found effective for helping employees improve their productivity while working from home—and possibly achieve a better work-life balance.

19. Focus Booster

Focus Booster is an interactive timer that makes use of the Pomodoro technique—a productivity hack that improves your performance by splitting your time between active work and breaks. It’s a simple tool, but if you’re the type of person who has trouble focusing in a home environment, or if you just want something to motivate you to get started every day, it’s incredibly valuable.

Pricing

It’s free!

20. Brain.fm

Did you know the right music can make you more productive? The emphasis here is on “right.” Music that’s too loud, too soft, too lyrical, or too aggressive can make it harder for you to focus. Brain.fm plays music designed to make you more productive, giving you the perfect background noise for a day of working at home.

Pricing

A Brain.fm subscription costs $6.95 a month, $48 a year or $150 for “forever.”

21. Headspace

Headspace is a mindfulness app, which has enormous benefits if you use it consistently. Mindfulness meditation, if practiced regularly, can give you more emotional control, help you reduce stress, and improve your ability to focus. It can also help you sleep more peacefully and consistently, keeping you mentally and physically healthier. If you have trouble forming and keeping good habits while working from home, it’s a must-try.

Pricing

$12.99 per month to get access to the meditation sessions beyond the introductory ones. Alternatively, you can pay $95 for an annual subscription.

Working from home as a team for the first time is a major adjustment, even if you’ve dabbled in remote work in the past. But with these tools for remote teams, you’ll find it much easier to communicate, collaborate, and monitor your team.

If you look at remote work statistics, you’ll see that this is a trend that has been emerging for some time—but the COVID-19 coronavirus pandemic pushed many fence sitters over the edge, reinforced the decisions of managers who already made the switch, and forced long-reluctant traditionalists to reconsider their stances on remote work.

There are many advantages to working remotely. Employees get more autonomy, more flexibility, higher job satisfaction, and of course, less time and money spent commuting. Employers get higher productivity from their employees, and lower office costs.

If you’re interested in learning more about your employees’ email habits and overall productivity, why not give EmailAnalytics a try? It’s an all-in-one analytics tool for Gmail and G Suite that can tell you almost everything about your employees’ day-to-day email activity. Sign up for a free trial today, and take control over your new remote work environment!

Further reading:

• 21 Best Remote Employee Monitoring Software Tools
• 51 Productivity Apps and Tools for the Modern Professional
• 50 Email Productivity Tools that Will Save You Time Every Day
• 17 Sales Productivity Tools Your Team Should Use