Was my email read? That’s the question we all wonder after sending an email, and read receipts are a convenient way to see if someone has read your email—and opened it. In some cases, the information simply reassures you that your email wasn’t lost, and gives you an expectation on when you might expect a response. In others, it’s a way to track how long it takes for your recipient to take action on an issue. So, does Gmail have a read receipt option?
Yes, it does. And setting up Gmail read receipts is a fairly straightforward process.
Table of Contents
- Gmail Read Receipt Option Not Showing in Gmail?
- How to Set Up Read Receipts in Gmail as an Admin
- How to Request a Gmail Read Receipt
- How to Send a Gmail Read Receipt
- When Gmail Read Receipts Don’t Work
- Gmail Read Receipts FAQ
Gmail Read Receipt Option Not Showing in Gmail?
First, you should know that not all Gmail users have access to read receipts. The feature is only available for users with a work or school account; if you’re a free user without a custom domain name, the Gmail read receipt option will not be showing.
If you’re confused about what counts as a work or school account, consider whether you’re using an email address that ends with @gmail.com, or a custom domain name like @company.com or @university.edu, — if you’re using an @gmail.com account, then you likely don’t have access to enabling Gmail read receipts.
How to Set Up Read Receipts in Gmail as an Admin
You can set up Gmail read receipts within your organization only if you’re an administrator. If you have administrative privileges, you can enable Gmail read receipts in five simple steps, enabling you to see if someone has read your email:
1. Sign in. First, sign in to your Google Admin console. You might have a separate account with administrative privileges, so make sure you’re using that one.
2. Head to User settings. From the home page, follow this path to get to User settings: Apps > G Suite > Gmail > User settings.
3. Select the appropriate organization. This step only applies to you if you’ve created suborganizations in your Admin console. If you haven’t, you can move on to the next step. If you have, head to the Organizations list on the left side of the console, and select the specific organizational unit for which you’re configuring this setting.
4. Specify users to enable. Now, head to the “Email read receipts” section, where you’ll be able to toggle the read receipts feature on or off for different groups of users. You have several options here, including “Do not allow read receipts to be sent,” which disables all requesting and returning of read receipts for your users.
You can also choose “Allow email read receipts to be sent to all addresses in my organization as well as the following email addresses.” By default, when you select this option, all users within your organization will be capable of sending and receiving receipts. You’ll also have the power to restrict responses to addresses within your domain, and can add external addresses to make them capable of sending and receiving read receipts to/from your own users. By default, your users will also send read receipts automatically under this option; you’ll have to check “Prompt the user for each read receipt request” to give readers the option.
Your final choice here is “Allow email read receipts to be sent to any email address,” which allows unlimited read receipt requests and returns involving addresses within your organization, including correspondence with addresses outside your organization.
5. Click save. When you’re satisfied with your options, click save to finalize and apply the changes.
After you’ve enabled read receipts for your organization, you’ll want to educate your users how to use them if you want to maximize their email productivity.
How to Request a Gmail Read Receipt
Once enabled, requesting a read receipt in Gmail is an easy process:
- Click compose, as you normally would to start an email draft.
- Add participants and draft your message, again, as you normally would.
- Click “More options,” before you send the message.
- Click “Request read receipt.” Note that you’ll only see this option if read receipts are enabled in your organization. If you don’t see it, you won’t have access to it.
- Send the message. Your recipient may send a read response automatically upon opening the message, or may manually send the receipt. Either way, when the receipt is sent, you’ll see it in your inbox for each message recipient (with some exceptions, which I cover below).
How to Send a Gmail Read Receipt
Depending on the administrator settings you’ve chosen, your account may send out a read receipt automatically once you open the message. Otherwise, if you have to manually approve the receipt, you’ll be prompted with two options:
- Send receipts allows you to send an immediate read receipt to the sender.
- Not now allows you to delay sending a receipt. You’ll have the option of sending a receipt the next time you open the message.
If you don’t see these options, it means your receipt was already sent, or Gmail read receipts aren’t enabled in your organization.
When Gmail Read Receipts Don’t Work
First, you should know that Gmail read receipts aren’t designed as a foolproof way to verify delivery, or that someone has read your message. They work as intended across most email systems, but there are still some exceptions; for example, you might get a read receipt if your recipient is using an IMAP email client and marks your message as “read” without really opening it.
You may also get no read receipt even after a person has read your email, such as with the following instances:
- You’ve sent a message to a group mailing list. While read receipts are supported when you have multiple recipients in the CC field, they won’t work for Gmail groups.
- Gmail read receipts are restricted in some way. Your administrator has control over who can send and receive read receipts, and when.
- Your recipient uses an email platform that doesn’t sync in real-time. For example, POP clients only sync on demand, and therefore won’t return a read receipt with reliable timing.
- Your recipient has the option of not sending a receipt, and has chosen not to send one. It can (and does) happen.
Now that you know how to turn on receipts in Gmail, if you’re interested in boosting email productivity in other ways, you should take a moment to learn about EmailAnalytics. It’s an all-in-one data visualization and analytics platform designed especially for Gmail. With it, you can study all your team’s email habits, including how long it takes them to write or read emails, how they organize their inbox, and key ways you can improve your email threads to save time. Try it for free today!
Gmail Read Receipts FAQ
Why is my Gmail read receipt option not showing up?
You can only request a Gmail read receipt if you are using a work or school account (ie, your email address cannot include @gmail.com). Even then, the option needs to be specifically enabled by your G Suite administrator.
How do I request a Gmail read receipt?
Compose a new message as normal. Before sending, click the three-dots icon ('More Options'), then click 'Request read receipt.'
How do Gmail read receipts work?
You will get a notification when the recipient opens your email, as long as they have enabled return read receipts. Gmail read receipts work across most email systems, including Outlook.
How do I prevent my email from sending Gmail read receipts?
First, sign into your Google Admin console. Next, Go to Apps > G Suite > Gmail > User settings. In the Email read receipts area, find and enable the option 'Do not allow read receipts to be sent.'
Jayson is a long-time columnist for Forbes, Entrepreneur, BusinessInsider, Inc.com, and various other major media publications, where he has authored over 1,000 articles since 2012, covering technology, marketing, and entrepreneurship. He keynoted the 2013 MarketingProfs University, and won the “Entrepreneur Blogger of the Year” award in 2015 from the Oxford Center for Entrepreneurs. In 2010, he founded a marketing agency that appeared on the Inc. 5000 before exiting it in January of 2019, and he is now the CEO of EmailAnalytics, and co-host of the podcast The Entrepreneur Cast.